MEETING NOTES DECEMBER 6, 2022

Willoughby City Council Meeting Summary

• December 6, 2022 •

Ken Kary • Councilman Ward 2

NOTE

These notes “are not” the official minutes for Willoughby City Council.

The views I express in these Council Meeting Summaries are my own and do not reflect any official view or position of the City of Willoughby.

The “official” Council Minutes are posted on the City of Willoughby Website

https://willoughbyohio.com/city-council/

Committee Meetings:

ENVIRONMENTAL PLANNING COMMITTEE MEETING:

Committee: Ken Kary, Dan Anderson, Dan Garry

The purpose of the Environmental Planning Committee meeting is to review:

EAS #13-7-22(a)

Rezoning of 7.72 acres of real property located at 38751 Hodgson Road and further identified as Permanent Parcel No. 27B0520000040 from Airport Disfrict (A) to Residential Multi-Family Low Rise (R-MF-L).

A representative for this project was not present at the meeting.

For the record, Mr. Kary said that the Planning Commission did not approve EAS #13-7- 22 (a) nor therequested rezone. He said he believes the most appropriate way to address this EAS this evening is to share information from Planning Commission’s notes, comments from the directors, and comments from the Administration

He said there are concerns with the proposed zoning change. Currently the property is zoned airport and the applicant is asking for residential multi-family low rise (R-MF-L) which seems reasonable since most of the property in this area is currently zoned the same. He said it may seem odd that the PlanningCommission didn’t approve this request if the neighboring properties were zoned the same. One of the reasons the Planning Commission voted no is because over the past several decades, even though the neighboring properties were zoned residential multi-family low-rise, developers built single family, detached homes on their own lots. He said the original rezoning application was for multi-family attached condominiums, then changed to attached duplexes and triplexes, and again to attached and unattached single-family homes. The Planning Commission saw a plan to build as many units as possible based on this requested zoning by building attached units and or units that wereconsidered high density. He said the Planning Commission worked to avoid high density structures or complexes units that this zoning request would allow. He said density was a huge concern.

Concerning traffic, Mr. Kary said there are current traffic concerns on Hodgson Road where there is notraffic signal (at Lost Nation Road). City Engineer Lannon said that this type of development will incrementally contribute to an existing problem at the Hodgson Road and Lost Nation Road intersection. Both the former and current City Engineer confirmed that this intersection warrants a traffic signal but due to the proximity to the airport and a major runway, a signal has not materialized.

Concerning infrastructure, City Engineer Lannon has cited issues with the sanitary lines that were not designed to accommodate this plan for developed land and date back to 1967. The WPCC has documented concerns with downstream flow. City records do not show a storm sewer for this land other than a roadside ditch. The City just spent large sums of money to offset stormwater flooding issues around Ward Creek, downstream from this location on North Bay.

Concerning safety, he said two weeks ago at a Ward 1 meeting, Chief Ungar shared that the FireDepartment has serious concerns with the building going on in Willoughby, more specifically density.

Comments from Mayor Fiala wrote on August 8, 2022 to Planning Commission:

“The administration does not support the rezoning of 38751 Hodgson Rd. from Airport District to Residential Multi-Family Low Rise. The residential density in this area has increased significantly in recent years, adding burdens to our safety services and significantly increasing traffic. The Hodgson/LostNation intersection is already a concern, and this proposal increases the need for signalization. Recently, I have relayed my concerns to other developers requesting similar rezonings.”

Comments from Mayor Fiala wrote on October 5, 2022 to Planning Commission:

“In looking at nearby residential developments, although zoned multi-family, they function as single-family, detached, owner-occupied parcels. These include North Bay Colony, The Fairways, and Congressional. Of these, in my opinion, North Bay Colony offers the best residential layout, allowing better trafficcirculation and homeowner amenities. Given this, I support the rezoning of 38751 Hodgson Rezoning from Airport Zoning to R-60 single-family. Single-family detached housing reflects the desire I often hear from our residents to limit higher-density residential projects”

Mr. Kary said if the applicant wants to continue his plans, the Planning Commission suggested R-100, R-80 or possibly R-60 zoning.

There were no other comments or concerns. Mr. Kary that the Environmental Planning Committee would recommend to council to not approve EAS #13-7-22 (a)

EAS #17-10-22(a)

For the rezoning of 0.296 acres of real property located on Shankland Road and further identified as a portion of Permanent Parcel No. 27A0150000240 from Residential One-Family 100 (R-100) to Residential Multi-Family Low Rise.

Mr. Sommers said the majority of the property is already zoned to accommodate townhouses, but the waythe zoning map is drawn there is a small section in the southeast corner of the property, which needs to be rezoned. Mr. Kary confirmed that it is currently R-100 and they are asking for residential multi-family low rise. If the rezone passes, Mr. Sommers said he would come back to the City and present a full-blown development plan. Mr. Carr confirmed that the rest of property is already zoned R-MF-L. Mr. Kary said there were no storm water issues, no traffic impact, no Police or Fire Department issues, no noise, air pollution issues, minimal impact on the schools and no hazardous waste issues. The timeline for the project would be to begin in 2023 with completion in the fall of 2023. The Planning Commission did approve this EAS.

There were no other comments or concerns. Mr. Kary said the committee is recommending the approval of EAS #17-10-22(a).

The Environmental Planning Committee adjourned at 6:15 p.m.

SAFETY COMMITTEE MEETING:

Committee: John Tomaselli, Ken Kary, Dan Anderson

The purpose of the Safety Committee is to discuss the purchase of municipal property.

PURCHASE OF MUNICIPAL PROPERTY

Mr. Tomaselli said there have been a series of meetings predominantly to discuss the repurposing of the Meister Media building as a new Police Station. There have been many discussions regarding the building and the renovation that need to take place. Now the discussion is moving towards funding and what a levymight look like to support the funding. The committee met on November 29th where Council agreed inprinciple that they would like to proceed with a safety levy that would incorporate both police and fire needs,i.e., a new police station and other capital needs. Mr. Tomaselli said it was also agreed that a levy on the May ballot would be beneficial from a standpoint of financing and interest rates and that a permanent levy rather than a renewal levy would be more beneficial for the City. One of the requests from administration as an outcome from that meeting was to obtain capital budget needs for police and fire to understand what an annual overhead might look like and how that would get rolled into a safety levy. The end result was those dollar figures along with the debt service for the new building to see what the millage would look like that would go before the voters.

Documents from the Finance Department were distributed to Council (see attached). Mr. Tomaselli said the first sheet shows the impact on the City including the debt service the City has to carry and what are the capital elements that would get folded into the levy. If interest rates remain low, it would put the City in a great borrowing capacity. If interest rates continue to rise (towards 10%) the levy the City is proposing for May would just barely cover our debt service. Deputy Finance Director Hoffman discussed a chart that shows how much revenue would be generated depending on the millage the City goes out for. She said a 1.90 mill levy would generate $1.4 million in revenue, a 2.20 mill levy would generate $1.6 million in revenue and a 2.50 mill levy would generate $1.8 million in revenue. If the City had a 7% interest rate using the $1.4 million, that would leave the City $25,000 for capital needs (after the debt service). Using $1.6 million would leave the City $248,000 for capital needs and using $1.8 million would leave the City $472,000 for capital needs. She said the administration is suggesting going with a 2.50 mill levy to ensure there is enough money for the debt service and cover capital needs; the target for capital needs is a half million. Mr. Tomaselli said the City is using the 7% interest rate as a “best guess” but there are no guarantees on the interest. Mayor Fiala reminded Council that in 2024 a half a mill (0.5 mill) for voted millage comes off.

The second sheet encompassed the impact of a levy on the residents; it shows what the different millage levies would look like for a homeowner. Legislation needs to be on the agenda for the next Council meeting for the millage of the levy; this will go to the county. Following receipt of the legislation, the county will certify what dollar amount the millage would provide the City.

The question was posed if all of Council was comfortable with a 2.50 mill levy. Mr. Anderson said he felt more comfortable going with the 2.20 mill levy. Dates for community engagement meetings and ward meetings will be forthcoming.

The Safety Committee meeting adjourned at 6:34 p.m.

AGENDA

REGULAR COUNCIL MEETING

December 6, 2022

PUBLIC HEARINGS-7:10 p.m.

LEGAL NOTICE

Pursuant to Chapter 1115.03(f) of the Codified Ordinances of the City of Willoughby, Ohio notice ishereby given of a Public Hearing to be held by the Council on Tuesday, December 6, 2022 at 7:10 p.m. (remote access through Zoom) in the Municipal Building, One Public Square, Willoughby, Ohio.

Said hearing is for a rezoning application initiated by Joseph Conti, 2760 Loreto Drive Willoughby Hills, OH 44094 for the rezoning of 7.72 acres of land from Airport District

(A) to Residential Multi-Family Low Rise (R-MF-L) located at 38751 Hodgson Road aka PPN #27-B-052-0-00-004.

Persons affected may appear at said hearing and may speak for or against the proposal either in person or by attorney.

PUBLIC HEARING:

Clerk Novak read the legal notice for the public hearing to be held tonight for the proposed rezoning on Hodgson Road (see attached).

Those Speaking in Favor-

Michael Ross, 4735 Wood Street, Willoughby – Mr. Ross said the Stone’s have owned the propertysince 1978. With the current zoning classification of the property, he does not believe traditionalresidential financing can be done because it’s zoned a commercial designation even though it’s a residential use. With that being said, it would be a severe detriment to the overall value of the Stone’sproperty creating a financial hardship. He said he assumes housing would be much more beneficial than storage units or an airport hangar which are permitted uses under it’s current zoning classification asairport district. The land is for sale and if this rezoning doesn’t move forward, another application will be forthcoming with more discussion.

Those Speaking in Opposition-

Mr. Carr read into the record the following e-mails received in opposition:

Bonnie Sivillo, 7319 Hodgson Road, Mentor -

I strongly oppose the application for rezoning for a residential multi-family low rise on MY STREET. Hodgson Road already gets too much traffic with speeders. My neighbors and I enjoy the mature trees, nature setting and wildlife. We do not need any more newly built homes/properties jammed on Hodgson Road. This proposal negatively affects the residents of Mentor who are the majority of people living on this street. Joseph Conti should take his idea elsewhere and where rezoning is not required.

Suzanne Zak, 7305 Hodgson Road, Mentor -

I am writing to you today regarding the hearing taking place tomorrow, December 6, 2022, that is toaddress the rezoning of the property located at 38751 Hodgson Road. I very much would have liked to attend the hearing in person tomorrow but unfortunately I have a work meeting that I have to attend at thesame time so I am hoping that this email can represent my and my husband's (Brian Zak) position on thismatter. We are current residents at 7305 Hodgson Road and we would like it noted that we are strongly AGAINST such rezoning and hope that Willoughby and City Council members will listen to our voice and those of other residents in this area. We have lived on Hodgson for over 15 years now and the trafficincrease on our road has been extreme due to the constant building of new homes at the end of Hodgson and in that area. We have two young children and are constantly concerned about the cars and traffic going down our street when they are playing. So many cars speed and even pass others on our street and this has only increased significantly as more houses and cluster homes were built. We understand the need for new housing but enough is enough and there is a need for some green space in the cities to STAY along with larger single home properties and not multiple units crammed in a few acres. If only those planning to build such housing on OUR street would consider if they would like the same type of housing built on or near their large house with acreage? If so, please do so there instead of finding any other single property to build on Hodgson Road where we love any bit of nature and wildlife that still remains. Please respect those of us that love our location, our city, our neighbors and especially our children that we have fought to stay here with what peace we can keep. Our children have started to question why "they" keep building houses and notice the increased traffic that causes them to fearplaying in the yard at times. Please take this and others stand against this type of rezoning very seriously and consider the families and children this affects. Thank you for your time and I appreciate the opportunity to express our position against rezoning 38751 Hodgson Road. It should be kept a single residence that could one day be a very nice home and property for a family to appreciate as we have verylittle properties like it left anymore. If you can kindly confirm receipt of this email, I would greatly appreciate it. Again, thank you for your time.

Lisa Arcaro (no address given) -

Per your request I am emailing you and the Willoughby City Council that I do not support develop of the parcel 38751 Hodgson Road.

· There is already too much traffic on Hodgson Road and the area around it due to all the development.

· That property provides a noise barrier for the airport to the existing homes nearby.

· Safety is important to residents of that area, it is already overly congested and does not have safety mechanisms in place including traffic lights.

· The feel when people moved into that area was a rural, country-like feel, that is slowly eroding.

Please relay my "vote" against this rezoning.

Paul Mats, 38702 Avenel Court, Willoughby -

Regarding hearing on December 6, 2022, for rezoning parcel # 27-B-052-0-00-004/38751 Hodgson Rd.Willoughby, OH 44094 from Airport District to Residential Multi-Family Low Rise for an attached condominium subdivision. If the property is rezoned as multifamily housing, nothing can stop developer from building apartments on Hodgson Road, across Willoughby Crossing single family condominium,where me and my family are living. There will be amount of increasing traffic on Lost nation and Hodgson Roads, noise pollution, because beautiful wood buffer, between airport and Willoughby Crossing will be removed, utilities infrastructure (water, sewer, etc.) can't tolerate additional housing and population boom, so, please vote against rezoning.

Gene and Kathi Rowe, 38754 Congressional Lane, Willoughby –

Good afternoon. We are not able to make the Public Hearing tonight relative the property on Hodgson bythe airport across from Willoughby Crossings. Just a few comments about building residential there, which I know can’t be stopped, but there are already issues with traffic on Hodgson, especially at Lost Nation. Trying to pull off Hodgson in the morning and afternoons is ridiculous without a traffic light. I’m surprised there are not more accidents there. Since the Ryan development on Lost Nation just south of Hodgson,not only has the traffic gotten worse, but so have the speeders. We have also noticed a marked difference in our water pressure since that development was built. We tried to get a back-up for our sump pump using a water pressure system and couldn’t do it because our water pressure is too low, especially in the summer. Aren’t there some height restrictions because of the airport? Just wanted to give you some feedback.

Pat O’Day, 38883 Hodgson Road, Willoughby – Mr. O’Day said he lives next door to the formerorganic farm that was located (on the parcel to be rezoned). Mr. O’Day asked what the City thought about the sale of the parcel for $380,000. He asked how much money the City was putting forward for traffic lights, widening the street, and adding sidewalks to make the property useful. He asked if the City considered buying the property and making it a greenspace.

Bill Regal, 38593 Fairway Glen, Willoughby – Mr. Regal stated he is the Homeowner’s Association President for the development. He said there are traffic concerns in the area including additional cut through traffic through developments. He is not opposed to the development but is opposed to that many houses.

Mike Cackowski, 38627 Congressional Lane, Willoughby – Mr. Cackowski asked if the City has looked into FAA loans or grant proposals for expansion of the airport and for safe zones around the airport. He said Geauga airport had secured grants to add safe zones around that airport. He asked the City to lookinto that before the property is sold for residential purposes. As a former pilot who has used the airport,he asked if there has been any noise studies done for the area; he said the buffer does help quiet the area.

Sean and Bobbie Kelley, 38740 Avenel Ct. Willoughby – Mr. Kelley said he wanted to go on record as being opposed to the rezoning for the reasons already expressed.

Barry Carpa, 2096 Canterbury Drive – Mr. Carpa said he was opposed to the rezoning.

Rezoning Hodgson Road

LEGAL NOTICE

Said hearing is for a rezoning application initiated by Greg Sommers, Sommers Development Group LLC for the rezoning of approximately 0.2960 acres of PPN #27A0150000240 located on Shankland Road from Residential 100 (R-100) to Residential Multi-Family Low Rise (R-MF-L).

Persons affected may appear at said hearing and may speak for or against the proposal either in person or by attorney.

Rezoning Shankland Road

PUBLIC HEARING:

Clerk Novak read the legal notice for the public hearing to be held tonight for the proposed rezoning on Shankland Road (see attached).

Those Speaking in Favor-

Greg Sommers, Sommers Development Group, 10585 Somerset Drive, Chardon – Mr. Sommerssaid he is in favor of the proposed rezoning and associated townhouse development. He said he submitted a conceptual development plan to the administration to review and consulted with their architectural and planning firm and it has been determined that high quality townhouses are an ideal use for the site. It’s a unique site that borders general business zoning and the school property transitioning into residential properties to the south and east.

Those Speaking in Opposition-

No one spoke.

APPROVAL OF MINUTES-

Regular Council Meeting of November 15, 2022

STANDING AND REGULAR COMMITTEE REPORTS

No major reports

CORRESPONDENCE

No correspondence

PUBLIC PORTION

Lorraine White, 2044 Canterbury Drive, Willoughby – Regarding traffic lights on Lost Nation, Ms. White said the City really needs to do something on Lost Nation Road. She said it’s a tragedy waiting tohappen. She said she doesn’t try to leave her house between 2:30 p.m. and 4 p.m. because she can’t get out. She said a light somewhere would help stop the traffic.

UNFINISHED BUSINESS

RESOLUTION NO. 2022-138 -Tabled

A resolution approving EAS #12-6-22(a) for the rezoning of 17.416 acres of real property located on Pelton Road and further identified as Permanent Parcel No. 2780390000300 from Limited Industrial (L-I) to General Industrial (G-I).

Mr. Kary said he received correspondence from Chief Building & Zoning Inspector Keller today who stated he is handing over the items for completion for this EAS to the county. He said Mr. Ruple and his attorneyknow what needs to be completed and they will work with the county to get those items completed.

ORDINANCE NO. 2022-139 - Tabled

An ordinance amending the zone map of the City of Willoughby, Ohio, to reclassify 17.416 acresof certain real property located at O Pelton Road (Permanent Parcel No. 2780390000300)from Limited Industrial (L-I) to General Industrial (G-I).

This ordinance will remain tabled.

NEW BUSINESS

RESOLUTION NO. 2022-147 Motion defeated 0 to 7

A resolution approving EAS #13-7-22(a) for the rezoning of 7.72 acres of real property located at 38751 Hodgson Road and further identified as Permanent Parcel No.2780520000040 from Airport District (A) to Residential Multi-Family Low Rise (R-MF-L).

Mr. Carr said this EAS was reviewed earlier this evening with the recommendation from the Environmental Planning Committee and administration to not pass this legislation.

ORDINANCE NO. 2022-148 Motion defeated 0 to 7

An ordinance amending the zone map of the City of Willoughby, Ohio, to reclassify

7.72 acres of certain real property located at 38751 Hodgson Road (Permanent ParcelNo. 2780520000040 from Airport District (A) to Residential Multi-Family Low Rise (R-MF-L).

Mr. Carr said the recommendation from the Planning Commission and the administration is to not approve the rezoning.

RESOLUTION NO. 2022-149 Motion carried 5 to 2

5 YES 2 NO (MERHAR, TOMASELLI)

A resolution approving EAS #17-10-22(a) for the rezoning of 0.296 acres of real property located on Shankland Road and further identified as a portion of PermanentParcel No. 27A0150000240 from Residential One-Family 100 (R-100) to Residential Multi-Family Low Rise (R-MF-L).

Mr. Carr said this resolution is for a small sliver of property to bring everything into R-MF- L; it was recommended for approval.

ORDINANCE NO. 2022-150 Motion carried 5 to 2

5 YES 2 NO (MERHAR, TOMASELLI)

An ordinance amending the zone map of the City of Willoughby, Ohio, to reclassify

0.296 acres of certain real property located on Shankland Road (a portion of PermanentParcel No. 27A0150000240) from Residential One-Family 100 (R-100) to Residential Multi-Family Low Rise (R-MF-L).

Mr. Carr said this ordinance is the tandem piece of legislation with Resolution No. 2022- 149 to update the zone map.

RESOLUTION NO. 2022-151 Motion carried 7 to 0

A resolution approving Change Order No. 1-Final in the Osborne Park Pavement Repair Project with Ohio Paving & Construction Co., Inc., and declaring an emergency.

2022-151: This final change order to the Osborne Park Pavement Repair project, adds a bid item for type 2 (448) asphalt for handicap parking addition and adjust final line items to reduce the total contract amount by $14,444.28. The deduction is a result of good work conditions, assistance from the street department and the contractor working carefully to avoid any restoration expenses.

Mr. Lannon sent out a memo regarding several paving projects. Mr. Lannon said all the change orders were deductions; roughly 10% for each of the projects. He said this deduction will bring the project back to the original budget.

RESOLUTION NO. 2022-152 Motion carried 7 to 0

A resolution approving Change Order No. 1-Final in the 2022 Pavement Repair Program with Ronyak Paving, Inc., and declaring an emergency.

2022-152: This final change order to the 2022 Road Repair Program contract with Ronyak Paving, Inc., is a final line item adjustment reducing the total contract amount by $113,474.91 and extending the completion date from 8/26/22 to 10/20/22. The deduction is a result of the ideal work conditions and better than expected road base conditions.

Mr. Lannon said this project has a deduction of $113,000. Mr. Tomaselli asked if the City knows the reason when the contractor issues a deduction on a project. Mr. Lannon said the one big factor in pricing is the base repair.

RESOLUTION NO. 2022-153 Motion carried 7 to 0

A resolution authorizing an expenditure in the amount of $205,070.00 for the purchase of one (1) 2023 Eldorado Advantage XL Bus from Myers Equipment Corporation, for use by the Willoughby Senior Center, and declaring an emergency.

Mr. Carr said Ms. Keller sent a memo out explaining where the money was coming from;

$50,000 is from a senior services levy (money from this is a one-time capital use),

$130,000 from a senior fund from bus fees and the Senior Center Board donated $25,000. No general fundor capital fund money is being used for the bus. The old bus will be sold at auction.

RESOLUTION NO. 2022-154 Motion carried 7 to 0

A resolution declaring a 2016 Ford Explorer K9 vehicle owned by the City of Willoughbyas obsolete and not needed for public use, authorizing the sale thereof to the City of Euclid, Ohio, and declaring an emergency.

Chief Schultz said he believes he is getting more from the sale of the vehicle to Euclid than he would if it was sold through auction.

RESOLUTION NO. 2022-155 Motion carried 7 to 0

A resolution authorizing the Mayor to enter into an agreement with SmithGroup Architects & Landscape Architects PLLC in an amount not to exceed $226,500 to provide design services for the Osborne Park Coastal Improvement Project Phase 1, and declaring an emergency.

Mr. Carr said the money for this is coming out of a grant and the sale of property. Mayor Fiala said themoney is coming from an erosion assistance grant and some money from the sale of properties on North Beachview. This agreement covers the design services for Phase I only and has a budget of approximately $3 million for slope stabilization and erosion control.

RESOLUTION NO. 2022-156 Motion carried 7 to 0

A resolution authorizing the Mayor to enter into the Heights-Hillcrest Technical Rescue Team (HHTRT) Agreement for Special Rescue Services, and declaring an emergency.

In regards to Resolution 2022-156, passage will officially make the Willoughby Fire Department part of this Technical Rescue Team, which is comprised of about 90 firefighters from fire departments throughout the east side of Cleveland.

Chief Ungar said that Shaker Hts. is the fiduciary agent for the team. The Fire Department was able to join the team unofficially and some members did train with the current team but they couldn’t charge the City without a contract. He said being part of this team is an efficient and affordable way to be part of a specialized team.

ORDINANCE NO. 2022-157 Motion carried 7 to 0

An ordinance declaring that any funds remaining unclaimed for a period of five (5) years are hereby forfeited and the Willoughby Building Department is hereby authorized totransfer said funds into the Willoughby General Fund, and declaring an emergency.

2022-157 allows us to take back to the General fund Building Deposit monies that were never refunded. The last time we passed similar legislation was in 2006. As the legislation states we can do this after five years but for the current list it is for permits from 2001 through 2012 for all types of building deposits. There is also one group(8033) of Commercial deposits only from 2006 or earlier and up to 2008 where the last activity on the account was not later than 2013. People can still complete forms and request a refund( if they complied with the requirements) If a request comes in after we move the money then it would be repaid from the General Fund.
This is a big project that we have looked at doing for the last few years and it may take several months to complete.

Finance Director Bosley said this type of legislation hasn’t been passed since 2006, but it could be passedevery five years. She said there has been one person who requested a refund and people are still eligible ifthey have complied to request a refund. If the money has been moved to the general fund, it will be paid from there should they qualify for the refund. She said it is not an overnight project to transfer these funds. She said when the City transferred these funds in 2006, it was about $300,000 and went back to 1990’s up to 2001.

RESOLUTION NO. 2022-158 Motion carried 7 to 0

A resolution authorizing the Director of Finance to accept funding from the U.S. Department of Treasury, as authorized under the American Rescue Plan Act, for the reimbursement to the City of revenue losses in any given year from 2020 through 2024, and for additional expenses incurred related to the COVID-19 pandemic, as permitted by H.R. 1319-117th Congress.

2022-158 expands on our original ARPA legislation 2021-62 where we established the fund and agreed to expend it according to Dept of Treasury guidance. The Final rule allowed for local governments to elect a one time standard allowance for revenue lost of up to $10M (not to exceed our allocated amount) to be used for government services more widely defined. This election had to be made in our April 2022 report to Dept of Treasury. We received $2.4Million so that is what we reported in the 2022 annual reporting allowing us to reimburse for lost revenue in 2020 and going forward . It remains our hope to use the funds in "transformational projects" that our residents will see and benefit from. We have not yet reimbursed or expended any of the funds and have through 2024 to do so.

Ms. Bosley said the City filed a report in April where there was a one-time option to elect revenue loss from 2020 to 2024. There have been no actions to move the money; the money will remain in that fund for the next year. This allows the City between now and 2024 to make the decision to move other expenses to that fund or to pay for something else from that fund. Funds need to be encumbered by 2024.

RESOLUTION NO. 2022-159 Motion carried 7 to 0

A resolution approving Change Order No. 2-Final in the 2021 Pavement Repair Program with Burton Scot Contractors, LLC, and declaring an emergency.

2022-159: This final change order to the 2021 Road Repair Program with Burton Scot Contractors [aka Cole Burton] is a final line item adjustment reducing the total contract amount by $92,585.11 and extending the completion date from 10-29-21 to 9-1-22. The deduction is a result of good base conditions, methodical [albeit slow] construction methods, good iron manhole/catch basin conditions and general lack of surprises.

Mr. Lannon said this contract was from 2021 with a 307 day extension. The contract is closing out a year later than normal.

NOTE:

For accuracy, this section has been copied from the council meeting minutes

MAYORS REPORT

Mayor Fiala said in anticipation of Finance Director Bosley’s retirement this year, the City requested resumes. He said four candidates including the current Deputy Finance Director Hoffman were interviewed. Given Ms. Hoffman’s performance over the last several weeks regarding the Police Stationproject, it is his recommendation the City retain Ms. Hoffman as Finance Director; he will be asking for confirmation by Council.

DIRECTOR’S REPORTS

Service Director Palmisano – Mr. Palmisano reported the Service Department will be completing the fall leaf pick up season this Friday. He said over 290 truckloads have been collected which is slightlyhigher than average. Mr. Carr asked about sidewalk work he noticed going on in the City. Mr. Palmisanosaid the volunteer sidewalk contractor is very active and is getting a lot of sidewalks completed.

City Engineer Lannon – Mr. Lannon said with the closeout of the last couple of years road programs, heis gearing up for next years asphalt road program, a concrete slab program (with some assistance fromOhio Public Works Commission), the Kirtland Road paving project which is sponsored by the OhioDepartment of Transportation and Hayes Avenue which is the result of a Community Development Block Grant.

Fire Chief Ungar – Chief Ungar thanked Council for the passage of Resolution No. 2022-156. He said there will be an MOU forthcoming regarding the equipment the City will carry as a member of the team.

Police Chief Schultz – Chief Schultz thanked Council for the passage of Resolution No. 2022-154. He said the 27th Annual Lake County Protect and Serve Tavern at the Great Lakes Mall from noon until 3 p.m. is this Saturday.This event is hosted by the Lake County Crime Prevention Task Force, Lake County Safe Communities Coalitionand the Lake County Association of Chiefs of Police. He said snacks and beverages will be served. Also, this Saturday is the Stuff the Cruisers event to be held at Willoughby Marc’s and Target from 11 a.m. until 3 p.m.; donations of toysand food are welcome. Toys for Tots has been ongoing for the last few weeks and the support has been overwhelming. These toys will benefit local children.

Finance Director Bosley – Ms. Bosley said there will be legislation on the agenda for the next Council meeting as the department finishes out the year.

COUNCIL REPORTS

Mr. Anderson – Mr. Anderson said over the course of the public hearing for the rezoning, every person except one is concerned about traffic on Lost Nation Road. He feels the City needs to make a traffic light a priority; he knows it’s not cheap, but the City needs to move forward. Mr. Kary said from GrantElementary ADKINS ROAD to Lakeshore Blvd. on Lost Nation Road there is two miles of road and not one traffic light.There are a lot of locations that could warrant a traffic light; Hodgson Road is one, but the cost of a light there is $500,000. He said he is willing to work with Council to find out where a signal could be placed.

ADJOURNMENT

COMMENTS BY COUNCILMAN KARY

The BEST TO YOU AND YOUR FAMILY

MERRY CHRISTMAS

NOTE

The views I express in these Council Meeting Summaries are my own and do not reflect any official view or position of the City of Willoughby. The “official” Council Minutes are posted on the

City of Willoughby Website

https://willoughbyohio.com/city-council/

Ken KaryDecember 15, 2022