Meeting Notes June 12, 2018
Willoughby City Council Meeting Summary
Notes: June 12, 2018
The June 12th Council Meeting started out with 21 Legislative items on the Agenda. The vast majority were EAS (Environmental Assessments). The environmental assessments deal with the assessment of the environmental impact a new building or development will have in the city. Along with these, there were several agreements approved by Council for the city to purchase equipment and vehicles for the city and our safety forces. Finally, a few major Storm-water management operations were approved for financing. The most important was Two Town Ditch improvements, as well as the Stevens Blvd. Storm Sewer Project.
COMMITTEE MEETINGS
· Two committee meetings took place June 12th, 2018
o Environmental Planning Committee
o Finance Committee
· The Environmental Planning Committee had, as a task, to assess and review Environmental Assessment Statements (EAS) 9-6-18. The proposed structure is a 120,000 SF (200 x 600 ft.) single-story warehouse facility located at 38585 Jet Center Place, Willoughby, Ohio.
EAS 9-6-18is for a single story warehouse (120,000 SF). The Weston Company is constructing a light manufacturing building on 11-acres along Jet Center Drive. The project was initiated by the Lake County Ohio Port and Economic Development Authority along with the City of Willoughby. The plan is to develop unneeded land owned by the Lost Nation Airport and to add desired industrial space to the area. The project has potential users lined up with the prospects of bringing over 100 jobs and millions in new payroll to the City of Willoughby. The EAS was approved after some discussion and recommendations. There was a recommendation that the developer explores the possibility of a bio-retention basin or bio-swales for the handling of Storm-water. The EAS will be sent to Planning Commission for review.
· The Finance Committee convened with Chairman John Tomaselli initiating discussion about Capital Requests for 2018. An abbreviated list of items on the Capital Request list for 2018 are:
o Safety Forces
3 police vehicles
1 Fire Engine Pumper
o Service Department
3 Lifts
Vehicles
Front end loader
Dump w/plow
Mower
o Recreation
Pool Improvements
Osborne Park upgrades
o Discussion centered around the specific needs, where Finance Director Diane Bosley assured Council that all items are warranted. A very strong point made was that the city has the funds and that the Directors asking for the purchases have exhausted all options to keep expenses at a minimum. In fact several Grants were acquired to aid in the purchase of the items requested (keeping the prices lower). It must also be stated that the vast majority of the items listed are replacement items. Some of the original items have been in use well over 10-15 years. There will also be some trade-in value for vehicles that will reduce our cost or return in sale of assets.
o Legislation for this Council Meeting addressed specifically the purchases of:
3 Utility Police Interceptors
1, 2018 Sutphen Custom Pumper necessary to the operation of the Willoughby Fire Department
COMMITTEE REPORTS
· No significant reports
LEGISLATIVE CAUCUS
· The general purpose of the Legislative Caucus meeting is to review and discuss the legislation on the Regular Council.
PUBLIC PORTION
· During this session, a few residents took the opportunity to speak to Council.
o Comments were expressed regarding the cities handling of the demolition of the BP Service Station downtown. Compliments were paid on the design of the new building and the fact that the city negotiated an easement agreement with the new property owners to create a “Welcome Plaza” to downtown Willoughby on the corner of Erie St. and Mentor Avenue.
o One resident took time to express his discontent with the city on its lack of help in solving specific flooding issues he faces at his home on SR 84. The city informed him that they are going to take action and help remedy the situation by summer 2019.
o The city was complimented by a few residents on the “Outstanding” Memorial Day festivities that took place.
SPECIAL ITEMS
· There were two major items that were special to the agenda.
o The swearing in of a Firefighter
Dan Carroll
o The recognition of Firefighters for their Outstanding Service
Firefighter of the Year went to the "ENTIRE FIRE DEPARTMENT"
o The promotion of Firefighter
Tim Gamiere to Lieutenant
· Recognition of Senior Citizens of the Year for their contributions to the city and the Senior Center
Bob and Wilma Simon
UNFINISHED BUSINESS
· None
NEW BUSINESS
Summary of the more significantOrdinances and Resolutions addressed.
RESOLUTION NO. 2018-63
A resolution approving EAS #2-1-18 for the renovation of the existing building and construction of four (4) townhomes and three (3) duplex units located at 4320 River Street. THIS RESOLUTION WAS TABLED TO A FUTURE DATE.
RESOLUTION NO. 2018-64
A resolution approving EAS #4-3-18 for construction of seven (7) single-family homes and private roadway which are part of a Mentor Development to be located on Johnnycake Ridge Golf Course. This is a proposed housing project where 7 homes will exist in Willoughby and the remainder would be in Mentor. The positive items about this are that the Sanitary and Storm lines for all homes will travel to Mentor. This is the property where the Johnnycake Ridge Golf Course is located (also formerly known as Sequoia Golf Course). THIS RESOLUTION WAS TABLED TO A FUTURE DATE.
RESOLUTION NO. 2018-65
A resolution approving EAS #5-4-18 for construction of an extension to an existing outdoor bar and patio located at 5054 Erie Street(Morehouse). The proposal appeared in front of Planning Commission and was approved for this Patio at the rear of the Morehouse. There were concerns about loss of parking but arrangements were made to provide 2 parking spaces for the tenants that live above the Morehouse.
RESOLUTION NO. 2018-66
A resolution approving EAS #7-5-18 for construction of a garage to be erected on concrete piers located at 38585 Pelton Road (Lake County Engineers SR-2 Maintenance Garage). This building will house equipment that now is stored on Painesville. It will provide better access to the equipment used to maintain SR-2.
RESOLUTION NO. 2018-67
A resolution approving EAS #8-5-18 for the construction of a building to be used as a chiropractic business and tenant space located at 38882 Mentor Avenue (Moore Chiropractic). This new business is taking over the land where the old Putt-Putt was on Mentor Avenue, next to Johnnycake Golf Course. This has stood vacant for many years and now we are pleased to have a new business. They will also have space for rent.
ORDINANCE NO. 2018-68
An ordinance amending Chapter 1141 of the Codified Ordinances of the City of Willoughby, Ohio titled, "Business Districts". These amendments were set up to limit the building heights in the Downtown area to avoid any new structure from exceeding the maximum heights of our "original" historic buildings downtown. The only way the new height restrictions may be altered is if the Planning Commission approves the plan by way of a conditional use permit. We are working to maintain the aesthetic integrity of this area regarding building height.
RESOLUTION NO. 2018-69
A resolution declaring it necessary to improve the streets and public thoroughfares of the City of Willoughby, Ohio, within the termini designated herein, by supplying said streets and public thoroughfares with street lighting.
ORDINANCE NO. 2018-70
An ordinance accepting permanent easements necessary to the Stevens Blvd. Storm Sewer Project. These are easements to properties affected by the Stevens Blvd. Project.
ORDINANCE NO. 2018-71
An ordinance granting one (1) permanent non-exclusive easement to the Ohio Bell Telephone Company, dba AT&T Ohio, an Ohio corporation, for a portion of Permanent Parcel No. 27A-007-I-00-009-0 (Ryan Park at Ridge Acres); said easement necessary for communication purposes. The easement enabling improvements to be made to the existing facility.
RESOLUTION NO. 2018-72
A resolution authorizing an expenditure of $96,025 for the purchase of three (3) 2018 Ford Utility Police Interceptors from Classic Ford of Mentor for use by the Willoughby Police Department, and declaring an emergency. TheChief of Police received a quote of $96,858 from Lebanon Ford through the State of Ohio Cooperative Purchasing Program, for the purchase of three (3) 2018 Ford Utility Police Interceptors; and
WHEREAS, Classic Ford of Mentor has provided a quote of $96,025 for the purchase of such vehicles; and
WHEREAS, it is in the best interest of the City to purchase the three (3) 2018 Ford Utility Police Interceptors locally from Classic Ford of Mentor for $96,025 without bidding or advertising.
ORDINANCE NO. 2018-73
An ordinance authorizing the Mayor to enter into a fourteenth amendment to the WPCC Joint Agreement with the City of Eastlake, as amended. This is being amended, to re-define the term "Joint System Facilities"
The Cities agree that the "Joint System Facilities" of the Amendment to the agreement dated March 6, 2017, is hereby amended to read and provide as follows:
1. That the original Supplemental Agreement dated March 16, 1959, and the relevant amendments thereto, are hereby amended to re-define the term "Joint System Facilities" identified as follows:
A. the WPCCplant;
B. the six (6)system equalization tanks;
C. the St. Clair pump station and sewer connecting to the Erie Road trunk;
D. the area of the sewer which connects the Forest Glen pump station and force main to the St. Clair pump station;
E. the Lakeshore Boulevard force main and gravity sewer, the siphon, and the Erie Road trunk sewer;
F. the GIS Maintenance Tracking cloud-based operations management software; and
G. the Supervisory Control and Data Acquisition (SCADA) Control SystemArchitecture
**Unless as otherwise expressly set forth herein, this amendment does not change, modify or revoke any of the terms and conditions of the Agreement dated July 16, 1955, or any Amendment thereafter
RESOLUTION NO. 2018-74
A resolution authorizing the Mayor to enter into a contract with D.B. Bentley, Inc. in the amount of $672,200 for implementation of the Stevens Blvd. Storm Sewer Project.
The bid received from D.S. Bentley, Inc. was, in the opinion of the Council of the City, the lowest and best bid received.
RESOLUTION NO. 2018-75
AresolutionauthorizingtheMayortoenterintoacontractwithKarvoCompanies, Inc. in the amount of $687,430.58 for implementation of the 2018 Asphalt Road Program (ContractA).
The bid received from Karvo Companies, Inc. was, in the opinion of the Council of the City, the lowest and best bid received.
RESOLUTION NO. 2018-76
A resolution authorizing the Mayor to enter into a contract with TC Construction Co., Inc. in the amount of $63,945 for implementation of the 2018 Concrete Pavement Repair Program (Contract B).
The bid received from TC Construction Co., Inc. was, in the opinion of the Council of the City, the lowest and best bid received.
RESOLUTION NO. 2018-77
AresolutiontentativelyauthorizingtheMayortoenterintoacontractwithS.E.T., Inc. in the amount of $448,385.29, pending approval of financing, for implementationoftheTwoTownDitchImprovementProject(ContractA-Culvert).
The bid received from S.E.T., Inc. was, in the opinion of the Council of the City, the lowest and best bid received. The city will finance this project and then be paid back from County Funds collected from residents for Storm-water management.
RESOLUTION NO. 2018-78
A resolution tentatively authorizing the Mayor to enter into a contract with JTO, Inc.intheamountof$313,350,pendingapprovaloffinancing,forimplementation oftheTwoTownDitchImprovementProject(ContractB-ChannelModifications).
The bid received from JTO, Inc. was, in the opinion of the Council of the City, the lowest and best bid received. This project will involver channel widening from the Mentor line to Mohegan Trail. There is a retention basin being constructed near Bellflower Elementary in Mentor that will reduce the storm-water flow to Two Town Ditch in Willoughby by 30%.
RESOLUTION NO. 2018-79
A resolution authorizing the Mayor to file a loan application and enter into a Cooperative Loan Agreement with the Ohio Water Development Authority necessary for the construction of the Two Town Ditch & Lakeshore Boulevard Storm-water Improvement Project, and declaring an emergency. This has been a long-awaited and NECESSARY PROJECT to mitigate flooding in both Ward 1 and Ward 2. Work will include an increase in the Culvert size where storm-water exits Two Town Ditch to Lake Erie, as well as work to the Ditch itself. This work is being done “ahead” of schedule due to necessity.
RESOLUTION NO. 2018-80
A resolution authorizing the Mayor to enter into a contract with Direct Energy Business Marketing, LLC to furnish natural gas and related services for the City of Willoughby's public buildings for a period of three (3) years, effective November 1, 2018, and declaring an emergency. Council has determined that it would be in the best interest of the City to enter into a Contract for the furnishing of natural gas and related services for a three-year period
RESOLUTION NO. 2018-81
A resolution authorizing the Mayor to enter into an amendment to the purchase and sale agreement between the City of Willoughby and Willoughby Union Point Associates, LLC, and declaring an emergency. That the Mayor is hereby authorized to enter into an Amendment to the Purchase and Sale Agreement between the City of Willoughby and Willoughby Union Point Associates LLCtoextendtheClosingDateonthepurchaseofParcel2toJuly27,2018. This is all due to problems associated with environmental remediation activities.
RESOLUTION NO. 2018-82
A resolution authorizing the Mayor to enter into a contract with Herb Fire, authorizedrepresentativeforSutphenCorporationintheamountof$457,710.47, through the State of Ohio Cooperative Purchasing Program, for the purchase of one (1) 2018 Sutphen Custom Pumper necessary to the operation of the Willoughby Fire Department. The Mayor is hereby authorized to enter into a contract with Herb Fire, Authorized Representative for Sutphen Corporation, 6450 Eiterman Road, Dublin, OH 43016 in the amount of $457,710.47, through the State of Ohio Cooperative Purchasing Program, for the purchase of one (1) Sutphen Custom Pumper necessary to the operation of the Willoughby Fire Department; said amount to be expended from the CapitalFund.
RESOLUTION NO. 2018-83
A resolution approving EAS #6-5-18 for the demolition of the existing building and construction of a new building to be used as a bank located at 4015 Erie Street. Based on environmental considerations, such project shall be allowed to commence or be constructed subject to compliance with all applicable ordinances and regulations of the City of Willoughby and statutes of the State of Ohio. The name of the Bank has yet to be revealed by the request of the bank itself. Soon to be known. I will keep you all posted. On another note, the corner of this location has been provided to the City of Willoughby to have installed an Art Plaza where there will be landscaping, and other amenities, along with a piece of sculpture that will be a Visual Welcome to those entering Downtown Willoughby. There has been a great deal of work on this to date to secure this location and the city is grateful that the bank has agreed to support such a project.
Reports from the Directors, Mayor and Council Members
There were no significant reports from any of the above
The views I express in these Council Meeting Summaries are my own and do not reflect any official view or position of the City of Willoughby. The “official” Council Minutes are posted on the City of Willoughby Website http://willoughbyohio.com/government/city-council/.